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2022 Implementation Site application

Welcome! This page provides details about the application process for becoming an Implementation Site for the new pd|hub Collection: Foundations of Career Exploration for PhD Scientists. As an Implementation Site, you will be part of a national cohort of organizations actively enhancing their training programs and career development support for doctoral students and postdocs. Through this NIGMS-funded project, we provide training, annotated lesson plans and implementation guides, and structured communities of practice with expert consultations to support Implementation Sites in adapting a pd|hub Collection model at their organization. Learn more about the Implementation Site experience and expectations.

Preview the application Submit your application

What is the application process?

  1. Download the application worksheet. The application has been intentionally developed in the form of a reflective worksheet that guides you through a series of questions meant to facilitate success as an Implementation Site. In addition to helping us get to know you, the prompts are designed to stimulate your team’s thinking about implementation goals and strategies, and prompt conversations with campus partners. Therefore, as a first step, preview the application questions via this Microsoft Word worksheet.
  2. Form your team. Though not required, participating as a team has been demonstrated through other initiatives to increase likelihood of success for adoption of new educational approaches. We recommend 2-3 individuals as core team members, who will be the individuals most deeply involved in the project. See FAQ below for more considerations. 
    1. Consider the roles that each core team member will have within the team. Cross-disciplinary teams are some of the strongest in our experience. Consider including career development practitioners, science faculty, equity/inclusion educators, teaching and learning professionals, or other staff/administrators.
    2. Core team members should expect to participate in trainings, which are currently planned for the weeks of February 27-March 10 (selected days, anticipated 12-3pm ET). The Expectations for Implementation Sites document outlines this and other expectations.
    3. As you reflect on your goals for implementation via the application worksheet, consider additional partners whose involvement might strengthen your efforts. Though optional, the application allows uploading brief letter(s) of support from such partners.
  3. Consider which model might be the best fit for your organization's needs. In the application, we ask you to rank your top two preferences.
  4. Submit your application responses via our Qualtrics application portal. The Qualtrics portal will mimic the Microsoft Word worksheet linked above. Copy and paste your responses into the corresponding fields within the Qualtrics application. There is also a prompt where you can upload a pdf of any letter(s) of support from partners. Applications are due by 11:59 p.m. Pacific Time on December 21, 2022.

Want to learn more?  Attend an information sessionAttend an information session or office hours. Click to get dates and Zoom links

Open-forum Question & Answer sessions are scheduled for Thursday, December 1 at 4-5pm ET (RSVP or join day-of) and Thursday, December 8 at 1-2pm ET (RSVP or join day-of). These sessions are meant to provide an opportunity for participants to ask program-related questions and address questions about the application. The sessions will not be recorded, but FAQs will be updated on this webpage (below) to address common questions. 

Further questions?

FAQ: Frequently asked questions

  • What is the deadline to submit the application?
    • The deadline to submit is Wednesday, December 21st at 11:59pm Pacific Time.
  • How do I save my application and return to it later?
    • At this time it is not possible for you to save your progress in the application portal. Therefore, we encourage you to prepare your responses in the Microsoft Word worksheet and then later copy them into the application portal when ready to submit.
  • What if I need to make changes to my application after I have submitted it?
    • You can resubmit your application by completing a new application before the deadline. We will look for duplicate submissions via author and title, and will only review the application with the most recent timestamp.
  • What will I have access to as an Implementation Site?
    • Implementation Sites will participate in train-the-trainer trainings, attain detailed implementation guides and annotated lesson materials, and participate in communities of practice with expert consultations. pd|hub will coordinate evaluation of the program implementation. Benefits of the experience are described here.
  • What are the time commitments and expectations for an Implementation Site?
    • Implementation Sites commit to participating in the full one-year experience, including participating in trainings and communities-of-practice, implementing the model at your organization, and collaborating with pd|hub to support success of cross-site evaluation. This is explained here, and in further detail in the Expectations for Implementation Sites document.
  • How much does it cost to participate as an Implementation Site, to access the pd|hub materials, training, and consultations?
    • For this inaugural pd|hub Collection, there will be no fees charged for selected Implementation Sites to participate and access model materials. However, Implementation Sites should expect to cover costs associated with implementing the model at your organization. Additional details can be found here.
  • Do I need to have established career and professional development programming (CPD) at my organization to be competitive for selection as an Implementation Site?
    • No, we encourage all organizations, whether or not the institution has established CPD programming, to apply to become an Implementation Site.
  • Can an organization submit more than one application to be an Implementation Site?
    • If there are multiple programs from your organization/institution interested in becoming an Implementation Site, we strongly recommend coordinating internally to form one team (and submit one application) so that you can support one another in your implementation.
  • Can a student and/or postdoc be a core member of an Implementation Site team?
    • Yes. If a student or postdoc is included as part of a team, that individual should have a defined role. To enable long-term sustainability of adoption at your organization, we encourage teams to include staff and/or faculty.

The pd|hub Collections are being developed with support from an Innovative Programs to Enhance Research Training (IPERT) award from the National Institute of General Medical Sciences (NIH 1 R25 GM139076-01). The information, opinions, data, and statements contained herein are not necessarily those of the U.S. Government or the National Institutes of Health (NIH) and should not be interpreted, acted on, or represented as such.

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